Accepted Solutions & Featured Answers

Accepted solutions (answers which are marked as solving the question) are the perfect way for visitors to quickly find what they’re looking for.

A member posts a question, gets a bunch of responses and marks the one which solved their problem (or an admin marks the best answer).

The problem, like customer reviews, is few people take the time to say if the answer solved their problem. This means most visitors don’t know which (if any) of the responses solved the problem. Most communities are lucky if 1 in 5 questions are marked as an accepted solution (rejected solutions would also be interesting).

You can pester the person who posted the question with pop-ups, emails, and direct messages to mark an answer as an ‘accepted solution’. This might increase the numbers a little. But there is only so much pestering you can do before you’re seen as a pest.

One solution is to enable all members, not just the original poster, highlight if an answer worked for them. This helps a little. But beware the natural curve here.

If you’re measuring (or measured by) the percentage of questions with an accepted solution, after a while, most of the common questions already have an accepted solution. Members don’t need to ask these question anymore. Newer questions are less likely to have a feasible solution.

Another alternative is the ‘best answer’ or ‘featured answer’. These are a little different.

You might not know if the answer solved the problem, but members, volunteers, and admins can highlight which answer they think is best from the ones given. This helps visitors quickly try the best answers before moving on.

I’d measure and work to improve three things:

1) % of questions with an answer (even explaining there is no known solution helps the member move on).

2) % of questions with a ‘featured/best answer’ (set fairly rigid criteria for what qualifies as a ‘featured answer’. This might be it offers something new, something of unique value etc…it might not be the solution, but it’s an answer that offers help.

3) Time to get a featured/best answer. The quicker the answer, the better.

Ideally, every answer would have an accepted solution. Realistically, there are innate difficulties to make that happen. A better approach is to look at a metric you can influence and improve.

Changing The Fundamentals

If you want top members to share more expertise than they do today, you’re probably not going to get far by asking them more frequently to do it (whether by email, direct message, or any form of gamification system).

If you really want members to do more, be more, or change how they behave, you need to fundamentally tip their mental scales in your direction.

Every contribution requires a degree of effort. Theoretically (although not quite literally) we mentally determine if the effort (time, mental energy etc…) is worth the reward (influence, attention, work opportunities etc…) before performing a behavior.

If the scale tips towards reward, we make the contribution.

More of our strategy work these days involves changing the fundamentals rather than changing the communication. This usually means asking questions like:

  • What kind of influence can we offer members to ensure making better contributions is a no-brainer?
  • What is the absolute maximum level of control members can have if they make really great contributions?
  • How can we make [specific contributions] the obvious (best) way to achieve the fame, attention, and job opportunities they need?

This leads to conclusions like flying the top 10 contributors to our headquarters each year, giving best contributors access to our product engineers to get support to make even better contributions, creating a recommended experts list published on our site for people looking for contractors to hire etc…

This, in turn, leads to new processes that need to be introduced, internal support that needs to be gained, and methods for testing the idea in a quick and low-risk/low-cost way.

A member is unlikely to contribute more just because you message them more frequently (likewise, reminding people they haven’t visited in the community in a while is a waste of everyone’s time).

Change the fundamentals, not the superficial communication.

I Need Some Help

I admit it, I need some help.

Over the years we’ve taken on some big projects.

..and plenty more.

Many of these projects need to be kept fresh with the latest examples, information, and more.

If anyone out there is interested in working with me on these and some fun, creative, content projects, drop me a line.

Share some information about your expertise, your hourly rate, and your availability. Examples of your work would be useful too.

Applications are open until we find someone we like.

Trapped By Projections

Earlier this year, we spoke with a large brand in the early stages of launching a new customer community.

They projected they would recruit 140k members in their first year and 800k within 3 years.

It seemed logical to them. They had almost 20m website visitors each year and a mailing list of 1.5m. If they persuaded a small percentage of each group to join, they could hit their target.

The approval for the project was based upon these projections – projections supported by the platform vendor.

We tried to warn against these projections, supplied data, and provided countless examples. In the end, they decided we were being too pessimistic and the platform vendors knew best (they went ahead without us).

In the few months since the launch, they’ve attracted less than 10k registered members and have only a dwindling handful of active participants.

It’s not looking good.

If you need a high number to get approval for a project, someone will certainly figure out a formula to come up with one. This doesn’t make the formula valid (nor going ahead any smarter).

And any projections based upon the quantity of members or overall level of activity is classic engagement trap thinking. You’re going to be chasing numbers instead of weaving a small, powerful, community first.

Don’t become the next victim.

(Also be aware platform vendors have a natural bias to overestimate projections. If they estimate 100m visits a year and you only get 30m..you still pay for the 100m for the duration of the contract. The huge churn at most vendors in the past two years has accelerated this trend. Remember you can always go up to higher tiers, but it’s almost impossible to move down).

Reviews and Using NPS

By October 2015, Quick Base’s advocacy community was clearly a failure.

Surveys showed Quick Base’s customers had remarkably NPS (net promoter scores), but those customers weren’t doing any promoting (a common problem).

If you’ve bought a software product recently (especially a premium one), there is a strong chance the reviews on comparison sites like G2Crowd, TrustRadius, or IT Central Station played a huge role.

The purpose of the Quick Base community was to get members to share good reviews on these sites. But, so far, they had less than 20 reviews…and even those reviews weren’t great. They often miscategorized Quick Base and failed to highlight what makes the company different.

So they took a different approach, they began inviting members with high NPS scores into a private group. They learned more about their members, built a stronger sense of community, and provided the right kind of information to create reviews.

Today Quick Base is the leader in its category with over 150 reviews. This is an incredible influence on someone’s decision to buy.

Three important aspects of this story:

1) You don’t need a big community to have a huge impact. Just a few hundred highly committed members will have a far bigger impact than a community for all your customers. Too often we try to build a community for all our customers instead of just our best customers.

2) NPS scores are a great way to find your most committed customers. NPS is a terrible gage of measuring the value of a community, but a fantastic tool to find your most likely top members. Invite the top into a unique group and ask them for more.

3) Ask members directly for behaviors you want. Sometimes you do need to provide incentives, but often members simply want to help. If they’re happy customers, they’re going to be keen to help because they want to help.

Final thought, if you are specific enough in the impact you’re seeing, just a tiny number of the right behaviors have incredible leverage.

p.s. How many reviews would it take for you to be the top product in your sector?

Community & Staff Training

As your community team grows, it makes sense to increase their skillset through training/courses etc.

But is the community team the only team interacting with the community? (or should it be?)

Shouldn’t far more staff members at least know how to:

  • Post and get responses in the community (using the right tone of voice and personality).
  • Test their content ideas in the community.
  • Solicit feedback on products.
  • Respond to product-related questions.
  • Collect and analyze community data for their needs.
  • Spot potentially big problems and escalate them to people who can resolve the issue?
  • etc…

Now, what about people that create content? Shouldn’t they also know how to:

  • Communify their content. Make it palatable for a broader audience.
  • Host Q&As, AMAs, and share short snippets about their work in the community?
  • Respond to questions about their content.

A growing part of FeverBee’s work this year is training larger groups of non-community staff to participate in the community and harness its value.

If you only train the community team to participate in the community, don’t be surprised when only they do participate in the community.

How Fitbit Built An Indispensable Online Community

Sharing today one of my favorite snippets from The Indispensable Community.

You can learn how Allison Leahy and her incredible team at Fitbit made their community indispensable.

More than any other chapter, this explains the neverending, ongoing, process to maximize the value of a community.


Fitbit

On a cloudy San Francisco day in 2013, Allison Leahy, a novice with just a single year of community building experience, walked into 160 Spear Street to begin her first day of work. The offices felt busy, but rundown. Empty boxes littered the floors and were stacked high against the walls. Leahy’s team consisted of just her and two colleagues. Within five years, they would build one of the most successful brand communities in the world.

Fitbit was six years old by the time Leahy arrived. The company was founded in 2007 by James Park and Eric Friedman, two computer scientists who realized the same accelerators used in the Nintendo Wii could be placed into smaller devices to track people’s exercise. They scraped together $400k from friends and family and built a prototype tracker. They premiered at TechCrunch50, an industry startup competition, and came second. More importantly, they secured 2,000 pre-orders.

A year later, the pair released The Fitness Tracker, which could track footsteps, sleep and many other movements (or lack of them). Sales were slow at first. Fitbit sold just 5,000 by the end of the year. But it was enough to secure a big investment from a venture capitalist and a partnership with BestBuy. Sales rose rapidly from 58,000 in 2010 to 1.3m in 2012. The following year, Fitbit released their breakout product, the Fitbit Flex. Sales were heading into the stratosphere and the holiday season was only just beginning. This was a big problem.

A tsunami of new customers would soon flood Fitbit’s tiny support team with questions. There was neither enough time nor money to train a new support team. But Fitbit already had over a million customers who had solved most problems.

Leahy’s job was to build a community to connect the people with questions to the people with answers.

Leahy didn’t have much time. She had to scale the community to handle the influx of members and get a lot more people answering questions. A new website was already in the works, but it needed to be tested and the community needed to support it. In early December 2013, Leahy invited 20 community members who had already answered a lot of questions (superusers), to join a customer council. Leahy hoped this group would not only test the new website but also help answer a lot of questions over the Christmas rush.

Leahy and her team knew their customers were buying a Fitbit tracker to get (or stay) healthy. They would have questions about more than just the product: they would have questions about getting fit, eating well and having healthier lifestyles. The new community website wouldn’t just be about Fitbit’s products, but the role the product played in the lives of members. It would be a place for members to swap their best exercise, weight loss and healthy eating advice.

The new Fitbit website was launched just two weeks before Christmas. It had a tiny group of core users to answer questions, provided support in five languages and was designed to answer any product or fitness questions customers had. Now it was time to see if the community could handle an incredible influx of members.

The customer tsunami crashed upon the website hard over Christmas. On Christmas Day, 6,220 new members signed up with 1,254 posts (questions and answers). On Boxing Day, another 10,000 members joined and created another 2,000 posts, but the system held firm. Customers were asking and answering almost every single question. Even the healthy lifestyle area of the community was a hit. The tiny group of superusers Leahy recruited had helped her weather the storm.

By February, over 100,000 members had joined the community, yet the system was working. Members were stepping up and answering each other’s questions. Better yet, the superuser group had also answered the huge backlog of questions. Having shown the concept worked, Leahy was now eager to open the community up to the world.

So far, only registered customers could ask questions and see the discussions. This made the community exclusive, but more difficult to find. Anyone who searched on Google would never find the thousands of answers in the community. If Leahy could open up the community, its value would rise massively.

It took a year, but in July 2015, Leahy got the support she needed to let anyone browse the discussions in the community. The level of traffic rose by an incredible 500% in just six months. The significance of this is huge. If a customer asks a question of the community and gets an answer, they don’t need to call customer support. But if that answer solves the problem for 500% more visitors, that’s even more people who don’t need to call customer support.

The community was now tackling all the questions it could see, but what about those it couldn’t see? Customers didn’t just ask questions on the Fitbit website, they also asked them on Facebook, Twitter, and other platforms. If the community really wanted to show its worth, Leahy and her team needed to find a way to answer questions no matter where they were posted.

At that time, if members directed a question to @FitbitSupport, they would usually get a response. But if they casually mentioned Fitbit, their chances of getting an answer were slim. So, in the summer of 2014, Leahy and her community team setup listening software to flag any mentions of the brand and respond to those they could help. They didn’t just respond on Facebook and Twitter, they responded anywhere they could have an impact, including the forums of other brands. When QVC sold 62k Fitbit trackers, the support team answered questions in the QVC community too.

Most brand managers would be thrilled with a thriving community which answered tens of thousands of product-related questions every month. Leahy, however, wasn’t satisfied; not yet. She had a bigger vision for the community: the community could be far more useful to Fitbit than just answering questions–it could help colleagues in other departments too. But to make this happen, she needed to build alliances throughout the organization.

In the Fitbit community, value comes from some unexpected places. For example, if the community management team knew what topics most people were talking about, they could tell the marketing team, who could create content they knew would be a hit. Even the most benign discussions now had great potential. One popular subject, debating whether a tuna or chicken sandwich was healthier, became an entire content series of ‘quick lunch’ ideas. Fitbit had nutritionists on staff who could quickly respond to topics like these. Soon, all the best performing content was sourced from the community.

More alliances soon followed. The PR team began to use the community as an early warning system of problems and Leahy’s team began responding to negative reviews on major shopping sites. Each alliance made Leahy’s community more valuable to her colleagues. But, by far the most important alliance was with the engineering team. Engineering teams can now see how many times community members discuss a product issue and prioritize what to fix next. They get more insight into the customer experience and can find testers and gather feedback before and after every product launch. The community is now helping develop the very products they will soon be using. Today, Leahy feels the product feedback is even more valuable to Fitbit than the thousands of questions the community answers every week.

In the five years since first walking into work, Leahy and her colleagues have transformed a small, scrappy, community project into a core pillar of the business. At each stage, they pushed the envelope of what was possible. They didn’t wait for customers to come to them with questions, they went out to customers. They didn’t hope people answered questions, they built a community council of top members to answer hundreds of questions each month. They didn’t turn away members who just wanted to get fit, they created a place for them to have discussions about health and fitness.

Not everything has been a success. Leahy is quick to point out it helps to be working for a brand with a breakthrough product. And certainly, no community can be a panacea for every problem a brand faces. The Fitbit community hasn’t prevented a sales decline in recent years. But the overarching theme at Fitbit has been to continually drive the community to deliver the most value it possibly can to its customers and its members.

The community team today, which has grown to over 80 staff members around the world, now supports over 500,000 community members and several times more across social media. It delivers value to Fitbit’s customers across the entire buying journey and even shapes the very products Fitbit releases. The community is a powerful testament to what a community manager with a big vision, great passion and indomitable determination can achieve. Leahy has done something far too few people building a brand community today even try to do: she’s made her community indispensable.


You can buy The Indispensable Community on Amazon.com.

Bridging vs. Bonding

A bridge provides a connection across a chasm.

You and your team can be the bridge between your organization and the community.

You can shuttle (and filter) information from one group to the next. You can pass and filter information from one group to the next.

Most community professionals are the bridge between their brand and the organization.

Bonding is different.

Bonding removes the chasm by interlinking the two. The deeper the links, the stronger the bond.

You’re bonding when you persuade employees to test their marketing ideas in the community, source case studies from members, and get developers to host AMA chats directly with community members.

You’re bonding when you persuade members to provide direct feedback to engineers, have voting rights on key brand decisions, and invite members in to meet the staff and CEO.

The problem with being the bridge, is your colleagues don’t get direct experience of the community. They don’t see the enthusiasm, the remarkable contributions, and the same opportunities you do.

The problem with building bonds is it takes time, persuasion, and subtle nudging to gradually get more colleagues to see the community as an objective which directly supports their work.

At the moment, we have far too many bridges and far too few bonds.

Member Segments

I’m often surprised by people who run large, mature, communities and haven’t segmented their membership in any meaningful way.

They still treat their communities as one massive lump of people.

They ask all their members to do the same thing at the same time regardless of how long someone has been a member or how active they have been.

In The Indispensable Community, I noted the reason most people don’t participate in your community is they’re simply not able to.

A solution to this is to properly segment your members and develop a series of emails, unique weekly messages, and on-site calls to action (CTAs) they will receive.

The most common one is the onboarding journey for newcomers. But this is just one of several you should develop.

Over time you should be able to segment every member by their current level of participation and adapt your messages to each accordingly.

A simple system is shown below:

(click for full-sized image)

You can set up default rules (by direct access to server logs or using the current platform) to show each group different messages based upon their current level of participation.

Based upon this, you can assign them to a specific group which receives a different experience.

This would cover the automated email series they receive, the calls to action they might see on the website, and what kind of weekly email they are sent. You can see an example of this below:

(click here for the full-sized image)

These calls to action should be based upon your segmented survey results and interviews with each group.

They must also naturally lead into the goal of your community.

The further you develop the community, the more complex these rules might become. For example, as you’re getting started:

(click here for full image)

Over time, you want to continue to push the boundary here. Develop more specific rules for unique groups of members. Guide them to make their best possible contribution to the community.

You should constantly use your data (open rates, click-through rates, cohort retention rates) to gradually refine each message/call to action to gain the greatest number of valuable behaviors within the community.

Less Content

It’s easy to create a content calendar, you can fill it with items like:

  • Member of the month
  • Member Interview Tuesday.
  • What Are You Working On?
  • Expert Advice About [x]
  • Throwback Thursday
  • Promotion Friday

It’s harder to make the content exciting enough to sustain interest.

The problem with anything regular is unless it’s regularly (and surprisingly) interesting members learn to ignore it.

Working out loud discussions typically begin strong but the popularity soon fades as members realize the number of useful connections from them doesn’t justify the effort.

Interviews with members typically falter because many members don’t have anything remarkable to say. Once you’re in week 20, you’ve been through most of your top members. Worse yet, the audience often has to wade through an hour-long interview, or a 2000+ word transcript to find a few interesting nuggets.

A few tips that might help here:

1) Tweak the format to make it scannable. Reduce an hour-long interview to a members’ top 5 tips, what I learned this month, top links, top resources, or an edited digest etc…

2) Only publish content that passes the interest test. It’s harsh, but if you interview a member for an hour, and they don’t say anything remarkable, respect your community and don’t publish it. Your duty is to the entire community, not one member. Better yet, wait for members to say something remarkable in the community and interview them. Have a few people you can run content past to see if they like it.

3) Drop the content calendar. If you’re just churning out content to fill an arbitrary slot in the calendar of your own making, it’s probably an idea to drop the calendar. There simply isn’t enough meaningful activity to fill out. Wait and help create the conditions for amazing things to happen and then write about it.

Publishing content “because it’s Thursday” is the worst reason to publish content.

The Short Game And The Long Game

We can all agree promising $1000 to the top contributor each month is short-sighted.

You will get a lot more activity, but it won’t be good activity. Within a month you will be left with a spam-filled shell of a community.

That’s the short game.

Any time you’re using tactics to get the activity up, you’re playing the short-game. Sure, you need some activity, but it’s far less than we imagine. Beyond a fairly low level, it’s the quality of activity that matters.

The long game improves the fundamental quality of the community.

When you play the long-game, you’re making the community better (not just bigger). You’re making the community a more desirable place to be (which in turn attracts more people to participate).

When you’re gradually building strong relationships with top experts, improving the signal to noise ratio, enforcing higher standards of contributions, you’re playing the long-game. The community is becoming a better resource. This pays off over the long-term.

When you’re building a more powerful sense of community, providing better ways for people to connect and build more genuine relationships, you’re playing the long-game.

When you’re enabling everyone to explore the cutting edge of the field, report back their findings, and learn from each other, you’re playing the long-game.

The problem with playing the long-game is there aren’t any easy metrics to tell if it’s working. You sacrifice short-term activity for long-term success.

Most of the communities which are growing rapidly today had a year or more of obscurity while the community professional gradually built the relationships, attracted the right members, and established the right quality norms of contributions.

If you’re playing the long-game, you can’t be held accountable to short-term metrics. You need to set the strategy, determine what your community is capable of being, and give yourself enough runway to take off.

Don’t Fight Your Fans

I know a car company that once tried to launch an online community. The problem was their audience already had their own communities. So they tried to sue their rival communities off the web.

Suing your own fans, your best fans even, is clearly dumb. A far better approach is to support the ecosystem around you.

Have a place in your community (or on your website) where you list the top fan communities, let people with a big social media following apply to be listed as a verified top influencer in your community, sponsor relevant events, give members who host their own event a small budget to cover basic expenses.

Show up and participate (ethically) in other communities too. Host prizes for members who share links to their best advice and let anyone from any community vote on it. Invite the top members to meet your team and get insider access.

You don’t need to own and host the community to get most of the benefits from the community. You can still deflect support tickets, increase customer satisfaction, spread information, and get great insights.

And even if you can’t, doesn’t it just make sense to support the ecosystem growing up around you instead of fighting it? Once you have a page listing the top communities to join, members to follow, and best resources shared, you become the beginning of someone’s social journey. That’s a useful place to be.